Running the interior without proper inventories is like navigating without a chart—you’ll eventually run into trouble. Whether it’s running out of guest essentials mid-trip or realizing you’ve over-ordered with no place to store it, poor inventory systems cost you time, money, and peace of mind.
That’s why creating a streamlined, accurate inventory system is one of the smartest things you can do as a stewardess. It gives you clarity on what you have, what you need, and how to manage your storage space wisely—so you can stay organized, stress less, and run the interior like a pro.
👉If you need support creating or upgrading your inventories, I invite you to download the Mermaids Kick-Starter Bible Inventory Templates—ready-made tools to help you set up a professional system with ease. Click here to get them!
Why Inventories Matter
A solid inventory system helps you track exactly how much stock you have onboard and when it’s time to reorder. This means you can:
Make smarter decisions about what and when to order
Speed up the purchasing process
Stay on budget with less stress
It also prevents product shortages and avoids overstocking—a key detail since most yachts have very limited storage. Using every inch of space wisely is essential to keeping the interior functional and guest-ready.
Tech vs. Tried-and-True Systems
Today, there are many apps and online platforms designed to manage inventories. These can be fantastic tools if the vessel is willing to cover the subscription costs. However, keep in mind that if a platform crashes, you may lose valuable data.
That’s why I always recommend having a reliable backup system using Excel or Google Sheets. They’re simple, portable, and you can take your templates with you from vessel to vessel—reusing and refining them as you grow in your career.
Of course, if the vessel provides an inventory platform, make the most of it. But for your own personal Stew Bible, keep your Excel/Google Sheets templates handy. They’re dependable, transferable, and ensure you always have control of your records.
The MKSB Interior Templates can also be used just like an app on your smartphone or tablet—without the extra subscription costs. This way, you get the ease of digital access while keeping full control of your data.
👉 Get your Done-For-You Stew Bible Templates today—ready-made tools to help you set up a professional interior system with ease and confidence. Click here to get them!
“I have been in yachting for a long time and have always struggled to create and update templates for schedules, checklists, inventories, and work lists while continually being on charter. I tried out the MKSB templates and edited them accordingly. Oh, so simple and easy to have it. Thank you!”
Save Time & Reduce Stress
Keeping accurate records eliminates the hassle of constant recounts and ensures your data stays reliable. This transparency not only makes planning easier but also helps you forecast needs for trips and busy seasons.
A well-organized system also supports your team. With clear structures in place, stewardesses can manage stock more confidently and update records productively. The result? Less confusion, fewer mistakes, and more time for what really matters—providing top-notch service.
Watch the vlog below for extra tips on creating inventories like a pro.
At the end of the day, a well-managed inventory isn’t just a nice-to-have—it’s the backbone of an efficient, stress-free interior. It helps you stay on budget, prevents shortages, maximizes storage, and sets your team up for success.
